Yooz and Sage 100 AP Automation: A Partnership for Success

Control over the information management process is vital for any company. Therefore, when it comes to any automated financial system, the formula to success is straightforward; get your data quickly and easily into a single system where you can access it and manage your entire procurement to payment process in one location.

Automating the Accounting Process

When a company purchases anything - goods or services - on credit from suppliers or vendors, the Accounts Payable (AP) process is how they get paid. The process is detail-oriented and full of opportunity for errors or delays. Since how well the process is conducted has a significant impact on company operations, many companies are turning to digitalization as a way of minimizing human intervention, one that removes repetitive manual tasks such as paper processing, data extraction, or data entry. The technology by which this is accomplished is referred to as AP automation.

Automating the financial systems streamlines operations, providing better visibility and control over the entire workflow process. A complete or holistic accounts payable automation platform enables automation end-to-end processing, from software that captures and converts invoices into a digital format all the way through to approval and payment. While such a system can be either on-premises or cloud-based, the latter means the ability to access information or approve payment from any mobile device, anytime and from anywhere.

The Benefits of Sage 100 ERP

While there are various ways of implementing automation, many companies choose to automate their systems through an Enterprise Resource Planning (ERP) solution. An ERP is a software platform that ties together and centralizes a multitude of business processes as accounting, project management, and supply chain operations and, to these companies, the ERP often becomes indispensable for managing day-to-day operations. Sage 100 is one such platform; an easy, affordable, and customizable ERP software designed for small to medium-sized companies. It offers numerous benefits including:

Increased visibility throughout the invoice process with real-time access,
High levels of accuracy,
Better cash management, and
Increased resilience.

However, by necessity an ERP is somewhat of a generalist since they work with several different systems and departments. This means that the automated accounting systems they offer might lack some of the advanced purchasing options found in dedicated AP software platforms. Recognizing this, Sage Accounting created a strategic partner program.

The Yooz and Sage 100 Partnership

Yooz offers top-of-the-line AP automation software that delivers some of the highest automation rates by industry standards combined with a proven ease of use. If your AP team already works with Sage 100 AP automation, adding cloud based Yooz into the mix creates a powerful combination that will help maximize your investment in the Sage 100 system, taking it to an entirely new level of ERP automation and supercharging the finance function. This is due to the seamless integration between the two intelligent platforms, one that ensures a constant, hands-free push and pull of information that make it easier than ever to reduce costs and cycle times.

This means that the two companies are operating as a single new (supercharged) system that makes the entire workflow easy to track, fast to search, and thanks to Yooz's advanced three-way matching process much more secure against errors and fraud. If you are looking to get the most out of your digital transformation - leveraging technology to grow faster, enter new markets, improves resiliency, and just remain competitive - the power combo of Yooz AP automation plus Sage 100 is the AP automation solution to make it happen.

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FAQs

How does Yooz integrate with Sage 100 to automate accounts payable processes?

Yooz seamlessly integrates with Sage 100 to automate your AP processes. Our platform leverages advanced OCR and AI technologies to capture and extract data from invoices, which is then automatically matched with purchase orders and delivery notes within Sage 100. This integration streamlines data entry, reduces errors, and ensures a smoother, faster invoice processing workflow, all while keeping your data synchronized between Yooz and Sage 100.

Can Yooz help improve the accuracy of our AP data entry with Sage 100?

Absolutely. Yooz's AI-driven platform significantly improves data entry accuracy by automatically capturing and validating invoice information against your records in Sage 100. Our error-detection algorithms and validation checks minimize the risk of incorrect data entry, ensuring that your financial records are accurate and up-to-date. This reduces the need for manual corrections and enhances your overall AP efficiency.

Will automating our AP process with Yooz and Sage 100 provide real-time visibility into our financial data?

Yes, integrating Yooz with Sage 100 offers real-time visibility into your financial data. Our dashboard provides instant insights into your AP process, including pending invoices, cash flow status, and potential bottlenecks. This level of transparency enables better financial planning and decision-making, helping you to manage your cash flow more effectively and make informed business decisions.

How does Yooz handle vendor payments through Sage 100?

Yooz simplifies the vendor payment process by automating the payment run directly within Sage 100. Once invoices are approved, payment instructions are automatically generated based on your configured rules and preferences. Yooz can facilitate a variety of payment methods, ensuring that vendors are paid accurately and on time. This not only streamlines the payment process but also helps to maintain good vendor relationships and take advantage of early payment discounts where available.