Digital Transformation

What is Digital Transformation?

Digital transformation, at it's core, is a fundamental shift to digitize a company’s business processes, its culture, and the customer experiences. For the Accounting and Finance departments AP automation solutions are transforming how they do business.

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In the rapidly evolving landscape of business operations, the term "digital transformation" has become synonymous with the strategic adoption of innovative technologies to enhance efficiency, accuracy, and overall performance. Nowhere is this paradigm shift more evident than in the realm of accounts payable, where organizations are increasingly embracing digital transformation to revolutionize traditional processes.

Accounts payable automation, a pivotal component of this transformation, leverages cutting-edge digital tools and technologies to streamline and optimize the end-to-end invoice and payment workflow. This not only accelerates processing times but also reduces errors, lowers costs, and empowers finance professionals to focus on strategic decision-making.

As businesses navigate the digital age, the integration of accounts payable automation emerges as a transformative force, catalyzing improved financial processes and positioning enterprises for sustained success in the modern era. Learn more about making the digital transformation with this innovative technology by reading about some of its key topics:

Accounting Digital Transformation

When it comes to the need for businesses to implement accounting digital transformation there is no turning back! Cloud-based Accounts Payable automation systems have already proven their value. From that perspective, digital transformation is ushering in a lasting change in work and company culture as well, giving us more flexibility and a flavor of what it’s like to experiment with powerful tools.

PwC states that, people in the most efficient Finance departments are already spending 75% of their time analyzing data. Data remains at the heart of the Accounts Payable and invoice processing and payment function of a business and there is no sign of that changing or going away in the near future.

Beyond the increased need and demand for analytics and data visualization solutions, investing in new technologies and digitally transforming the Accounts Payable process has two main objectives: to make data more reliable and to eliminate as many low added value tasks as possible. Document digitalization and process automation have emerged as the tools of choice to address those points. Best-of-breed, complete end-to-end Accounts Payable automation solutions include technology and solutions for both of these needs and many more.

Finance and Digital Transformation are Providing Significant Opportunities in Accounts Payable

Finance and digital transformation are the gateways for new opportunities for many businesses. Automating Finance and Accounting workflows is synergistic with digital transformation. Incorporating tools and software that utilize advance technologies like AI and smart data extraction into the Accounts Payable process enables Accounts Payable staff to enable focus on creative and strategic work, adding more value to the organization.

Digital transformation of the Finance department affects all aspects of a businesses’ financial services which makes the change, and it’s benefits hard to miss once implemented.

How is Accounts Payable automation is changing, and is expected to continue to change in the future?

“It will be unrecognizable! Digital, data driven, and strategic. Stakeholders will unlock the value of AP automation and leverage it in more ways than ever. CFOs will believe that if they optimize the AP process, they can better manage cash, control spend, and mitigate risk. All helping drive larger corporate objectives.”

– Mark Brousseau, Institute of Finance Management (IOFM) Spokesperson, Consultant, and AP Automation Subject Matter Expert

What Accounts Payable Digital Transformation Means for CFOs

Technologies like Accounts Payable (AP) Automation, artificial intelligence, predictive analysis, blockchain, data visualization, and machine learning enable a very pragmatic approach to accounts payable digital transformation.

As Finance departments are beginning to incorporate digitalization in their invoice processing and payment workflow they are indeed driving digital transformation, for two main reasons:

Finance departments’ operation is central to the organization's processes.
The CFO’s responsibilities are changing as we progress through the digital age for business.

Welcome to the Future: Intelligent Automation in Finance

Try answering the following question: How much time do Accounts Payable (AP) staff typically spend on answering vendor inquiries related to invoices? The answer may be surprising to many. The fact is that AP staff spend almost a quarter of their time on inquiries. That's a significant amount of work spent answering phone calls and emails, hunting down papers, pulling folders, checking payment status, and other similar time-consuming tasks.

In terms of efficiency, this is not time well-spent. It’s also a costly distraction from the truly productive work needed to get invoices processed and paid on time. Embracing the digital transformation and incorporating intelligent automation in finance, however, is a solution to get rid of the delays and errors associated with handling paper and sticking to manual processes.

"Progress brought by digital technologies today is different from changes induced previously by mechanical and electrical revolutions. Digital technologies change the entire value chain for companies, as well as business models and even exchanges between players."

- François Lacas, deputy COO at Yooz in the article "The CFO's Crucial Role in Digital Transformation : François Lacas Interview"

Crafting a Winning Digital Transformation Strategy

Digital transformation is vital for businesses, offering numerous benefits. While some favor diving in without a strategy, this is misguided. A well-planned digital transformation strategy is as crucial as choosing the right automation tools, impacting both profitability and company culture. Shifting business mindset, valuing experimentation, and adopting advanced automation tools are key. Despite challenges, a strategic approach is essential for successful transformation.

Better, Faster, Stronger: The Nine Secrets of AP Transformation

Digital transformation is not just for R&D and strategic planners. It reaches in to every aspect of your business particularly the back office functions like Accounts Payable.

No matter what size a company is, AP transformation is possible, desirable and affordable.

Successful AP transformation can be broken down into nine main factors of the invoice and payment process that are improved by going digital:

Cost
Time
Exceptions
Hands-Free
e-Payments
e-Invoices
Automated Matching
End-to-End
Financial Intelligence

Ultimately you should be asking yourself: "How can I use digital transformation to get the best possible ROI for our AP operations?"

Digitalization in Finance: How Purchase-to-Pay Automation Future-Proofs Your Business

It’s becoming clear that the business implications of the global pandemic will be felt for years. The good news? Crises also have a flipside. They serve as a shock to the system and force a reset, often triggering an increase in positive outcomes for the future. That’s certainly the case when it comes to finance departments and the financial services they rely on.

Enter digitalization in finance, finally in full swing as a viable strategy to improve performance.

The Six Benefits of Electronic Invoicing

Digital transformation is a long-time relevant topic. However, with the increase in remote working and greater demand for temporary short-term workers, companies of all sizes in every industry are rapidly becoming more aware of the importance – and necessity – of an efficient back-office function.

Electronic invoicing (e-invoicing) is a key component of AP departments becoming an efficient and strategic operational engine. The benefits of electronic invoicing – for everyone - go far beyond speed, productivity, cost savings, and even deep financial intelligence that can be leveraged across the entire organization

Do Better with Bots: Digital Solutions for Financial Services

Robots are everywhere but they don’t have to replace humans; they can actually create jobs by making business more efficient. Putting into place a digital transformation will supercharge financial services, whether it be in banking or the accounts payable department of a small business. Read more about how digital solutions for financial services will help speed up operations, create cost savings, drive profit, and make the work environment altogether more appealing.

The Hands-Free Way of Coding Invoices

Coding invoices is an essential part of quick and correct processing but when done the traditional way – manually - opens the door to errors that can affect the entire organization. But why worry when digitizing can help automatically organize company expenses and correctly track spend?

Automated invoice coding is one of the huge benefits resulting from digital transformation in finance. Not only does it ensure accurate matching and labeling, it produces a data set that can be used for either planning or audit purposes.

Improving AP Payment Efficiency with Electronic AP Approval

Did you know that electronic AP approval is key to optimizing invoice processing, reducing errors, and improving efficiency? By embracing digital transformation such as this, companies can quickly improve their financial control, accuracy, and overall productivity. This article explains the problems associated with manual invoicing processing and the benefits of implementing Accounts Payable automation software, including the advantages of using a cloud-based AP automation provider.

Transform Your Business With E-Invoicing

In today’s rapidly evolving business landscape, advances in technology are playing a pivotal role in enhancing efficiency and productivity. In fact, leveraging these advances are becoming imperative for maintaining sustainable growth and staying competitive. One transformation tool that can have a significant impact on your business operations is e-invoicing. Implementing this modern technology helps transform business by enabling cost savings, increasing efficiency, accelerating payments, improving compliance, and benefiting the environment.

What is Digital Transformation?

Explore the significance of what is digital transformation in today’s dynamic business landscape? Gain insights into its impact on everything from operations and customer experiences to competitiveness. Familiarize yourself with the key technologies driving the digital evolution and adopt effective strategies for a successful transformation as well as the common challenges involved in the process.

The Power of the Digital Invoice

Digital invoices have revolutionized business operations and accounting by replacing traditional, paper methods with efficiency and convenience. However, there are several key considerations that need to be addressed, including system compatibility, workforce training, data and system security, and compliance.

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