Kartesia

After a long process of researching and comparing solutions to find the one best suited to their needs, Kartesia decided on Yooz. Marc Housieaux highlights some factors that went into the decision:

• Validation workflows.
• Extreme simplicity of use, and easily adjustable settings: Yooz is easy to get to grips with, and the administrator stays in control of the solution. This makes it straightforward to train a new hire and to add or remove a user.
• The fastest implementation time on the market.
  

Yooz: long-awaited and well received

The users welcomed the solution as it made the accounting process more straightforward for them. Members of staff were given some brief training, after which they were able to use the Yooz tool without help.

Before Yooz, all invoices arrived by email with a payment proposal. This meant directors and approvers had to process the documents one by one and approve them manually. Now Marc Housieaux can quickly approve multiple invoices at the same time, and can also transfer approval for some documents to the Managing Partners.

Even better than expected

The initial requirement, namely a digital invoice management and approval system, has been met, as Marc Housieaux explains: “We wanted a more efficient process for approving invoices, for directors to see all invoices above a certain amount, and for me as Finance Manager to have an overview of everything, and to be sure that nothing was paid outside of this process.” But the benefits didn’t end there. As well as a validation workflow with better oversight, Kartesia have found that Yooz has plenty of other advantages:

• Ability to view all invoices together.
• A database with access to source data without going through accountants.
• A tool that facilitates compliance with current regulations.
• Enhanced performance management, with accounting data accessible and exportable from Yooz.
• Less time spent on accounting, allowing resources to be reallocated to posts that add greater value.