The Wisley Golf Club

An easy and fast implementation

Within 2 sessions of online training with their dedicated Yooz expert, the teams were entirely ready to use the AP automation solution. The club named a “Yooz champion” in each team to be the reference, help other team members, and collaborate with Yooz to set up the right workflows.

With 6 departments and 10 different validations ballots, the club needed to adapt the processes to the individuals using them. With its validation routes, Yooz gave them the opportunity to tailor the processes as they wished.

Simple for the team and more efficient for the suppliers

Invoices can be sent by email from the supplier to a special email address, or directly collected on suppliers' portals by Yooz. They are then automatically processed, allowing fast approval and payment to their suppliers.

Benefits not only for AP staff but for all the teams

Mr. Goodley highlights the fact that advantages are not only for the accounting team but are shared by all employees. They notably report the following benefits:

• Reporting: all invoices are saved in one place so that anyone can research it very easily and create bespoke dynamic reports
• Transparency: all teams can monitor where their invoices are in the validation process thanks to the workflows.
• No more human errors or duplicates.
• Time savings: since they implemented Yooz, the accounting team saved almost 2 days a week in invoices management!
• Audit: auditors only need a login to have access to all invoices. No need to archive anymore!
  
  

Mr. Goodley feels that Yooz has really modernised their accounting processes, easing the work for all teams. It’s an additional argument for recruiting a new generation of AP staff and offering them the opportunity to focus on value-added tasks.