Yooz and A-Gas

Fueling Sustainability:

How A-Gas Leveraged Yooz for a Greener Future

Summary

Industry: Manufacturing – Oil & Gas Extraction

Invoices: 4,500/month

Employees: 300+

Location: Bowling Green, OH

ERP: Sage Intacct

Website: www.agas.com

A-Gas is a global leader in refrigerant lifecycle management, recognized for its groundbreaking processes in recovering, purifying, and repurposing refrigerants and fire protection gases. By actively preventing harmful emissions, A-Gas plays a key role in combating global warming and fostering sustainability.

With operations spanning the US and Canada plus an impressive $200 million in annual revenue, A-Gas has serviced as a cornerstone of the industry for over 30 years. Driven by a commitment to sustainability, A-Gas ensures eco-friendly practices are part of its core business practices.

The Challenge: From Manual to Modern

When AP Specialist Amanda Marable joined A-Gas in 2018, the accounts payable process was completely manual. Invoices were received on paper, coded by hand, and physically routed for approvals. Despite upgrading to Sage Intacct in 2022, inefficiencies remained. For example, the company used DocRecord, a basic invoice approval system, but it didn’t integrate with Sage Intacct, requiring double data entry. This not only slowed workflows but also increased the risk of errors.

Amanda described her frustration: "I spent hours manually collecting invoices, entering data, and chasing approvals. It felt like I was always behind." Corporate Controller Megan Rice agreed, stating, "Every invoice had to be entered twice, and the system didn’t support remote work. We knew we needed a better solution."

"What Yooz does is simplify. Features like tagging and commenting directly in the platform have saved us countless emails and trips to each other’s desks,"

–Amanda Marable, AP Specialist Amanda

The Implementation: Transformation in Action

By September 2024, A-Gas had fully implemented Yooz - taking just three months from kickoff to go-live. Training was crucial, with sessions tailored for over 100 approvers across multiple U.S. time zones. Amanda praised the approach: "David, our project manager, ensured the training fit our schedules and workflows. By the time we went live, everyone was confident using the system." The impact was immediate.

Yooz’s automation eliminated bottlenecks, reduced data entry, and streamlined invoice approvals. "Now I feel caught up every day," Amanda shared. "I can focus on higher-level tasks and even clean up other processes." For A-Gas, the implementation marked the beginning of a new era in efficiency and productivity.

The Impact: A New Era

Since adopting Yooz, A-Gas has seen improvements beyond just accounts payable. Managers like Megan value the real-time access to invoices, approvals, and comments, which makes month-end variance analysis and audits smoother. "At month-end, we no longer have to dig through emails or track down invoices. Everything is accessible and accurate," Megan explained. For Amanda, Yooz has transformed her role, shifting her focus from repetitive tasks to strategic contributions. "Yooz has completely changed my workday," she said.

Looking ahead, A-Gas plans to extend Yooz’s capabilities to additional processes like gas credit calculations. Confident in Yooz’s adaptability, the company is excited to further streamline operations while continuing its mission of sustainability and innovation.

"Yooz has shifted our AP team from being doers to reviewers. It’s not just an AP tool; it’s a system that improves overall efficiency, from data entry to variance analysis."

–Megan Rice, Corporate Controller Megan

The Solution: Finding the Perfect Fit

In early 2024, A-Gas attended the Sage Transform conference with a clear goal: find the ideal AP automation tool. After evaluating several vendors, the team narrowed the options to three and ultimately chose Yooz. The decision was driven by Yooz’s flexibility, seamless integration with Sage Intacct, and competitive pricing.

"We have over 100 unique workflows, and Yooz could handle them without costly customizations," Megan explained. "Other systems couldn’t offer that flexibility." For Amanda, Yooz’s ability to eliminate manual bottlenecks was a game-changer: "The automation Yooz provides is incredible. It can do in minutes what used to take me hours." The team left the conference confident they’d found the right partner to transform their AP processes.

Words of Wisdom from A-Gas team

When asked what they would say to other organizations about adopting AP automation, both Amanda and Megan agreed that it is a powerful and worthwhile investment. They believe the benefits go beyond financial processes, impacting every aspect of operations. As Amanda put it, “What used to take me hours now takes minutes. Automation has completely transformed my role.”

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