Yooz and Groupe Beaucage

Groupe Beaucage Puts its Accounting on the Fast Track

Summary

Industry: Automotive

Invoices: 7,000/month

Employees: 750

Location: Sherbrook, QC, Canada

ERP: CDK & SERTI

Website: groupebeaucage.com

In less than 20 years, Daniel Beaucage has built a group of 24 dealerships founded on a vision of excellence, driven by high internal performance standards, market success, and exceptional staff competence. This strategy has enabled Groupe Beaucage to achieve solid market results and earn recognition as one of Canada's 50 Best Managed Companies.

Representing renowned brands across the Eastern Townships and Central Quebec, the group excels in meeting diverse customer needs while accommodating emerging trends in the automotive sector.

The Challenge

Before adopting Yooz, managing vendor invoices manually posed a significant challenge for the company, leading to delays and potential losses. Teams often relied on physical envelopes to exchange invoices, which slowed down processing and increased the risk of errors.

Retrieving information and generating reports was both time-consuming and tedious, with the process severly lacking in visibility and effectiveness. As Dominique Beauchemin, Corporate Controller, explains: "Everything was manual, with a lot of paper handling, which complicated our work. We were looking to centralize and automate processing to gain efficiency and visibility into our documents. “

"The transition to Yooz was a major turning point for our teams. Through close collaboration with Yooz and CDK, in addition to a gradual rollout and individualized training, we were able to customize the solution to meet our specific needs. This tailored approach ensured smooth and harmonized adoption by all.”

–Dominique Beauchemin, Corporate Controller

Why Yooz?

Faced with these challenges, the company set out to modernize its invoicing process by seeking a solution that could automate and streamline its operations. Yooz quickly stood our for its cost-effectiveness and adaptability. "When we considered modernizing our invoicing process, we wanted to innovate to better meet the needs of the market and optimize our operations," states Dominique Beauchemin.

The objective was to quickly improve invoice processing speed while achieving greater overall efficiency. With Yooz, the company discovered an intuitive, high-performing solution tailored to its specific needs, enabling a successful transition to paperless, optimized management.

The Impact

Since the implementation of Yooz, the daily tasks of the teams have been profoundly transformed. The invoice processing process is now fluid and centralized, eliminating delays and oversights. Dynamic document vision provides instant access and simplified controls, streamlining accounting processes. "Automating the authorization process has been a revolution. Our teams benefit from simplified controls and increased speed of validation," says Dominique Beauchemin.

Paperless workflows have halved the use of paper, freeing up time for more value-added tasks. Automatic document recognition and authorization automation have also significantly boosted productivity, enabling teams to work more efficiently every day.

"Thanks to Yooz, we have significantly reduced our paper usage and travel related to invoice processing. This change has a positive impact on our ecological footprint, a commitment that is particularly close to our hearts.”

–Dominique Beauchemin, Corporate Controller

Words of Wisdom
Yooz an Essential Tool

When asked what they would say to other organizations about adopting AP automation, Dominique said "If I had to advise another company, I would say that automating accounts payable has become a necessity. This reduces repetitive tasks and attracts the best accounting talent. In a process of continuous improvement, Yooz is an essential tool for any company that wants to optimize its management processes."

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